Bulk Email Attendees

Bulk Email Attendees

As an Administrator, you can send bulk messages to attendees directly from within an event. This is useful for sharing reminders, updates, or important announcements with some or all attendees at once, without having to contact each person individually. The bulk email tool makes communication quick and consistent across your entire event audience.


Sending a Message to Attendees

  1. Go to Events and select the desired event.
  2. From the left panel, click Attendees.
  3. Select the attendees you want to message by checking the box next to their names. To message everyone, use the checkbox at the top of the list.
  4. Click the Bulk Action button and select Send E-Mail.

  5. Write and personalize your message in the editor.

    You can use Placeholders with the "@" symbol, such as Attendee name, Event name, and Link to event website, to automatically insert personalized information based on each attendee's information.
  6. Click Send to deliver your email to the selected attendees.


Tips

  • Keep your subject line clear so attendees immediately understand the purpose of the email.
  • Use short, direct language and include only the most important details or instructions.
  • If you need to send different messages to different groups, filter attendees before selecting recipients.

    • Related Articles

    • Bulk Email Submitter(s)

      Bulk-emailing submitters allows you to send important updates, deadline reminders, acceptance notifications, or other announcements to the right audience — without cluttering inboxes unnecessarily. For example, one week before the submission ...

    • Bulk Email Reviewers

      Bulk-emailing reviewers helps you coordinate deadlines, share updated rubrics or policies, welcome new volunteers, and nudge only those with outstanding work, without spamming everyone. For example, two weeks before the deadline, you might email only ...

    • Bulk email to Participants

      From the Home page, click Competitions. Select the desired competition, then click View. On the Performances tab, find the Performance Group whose participants you want to message, then click View. Note: If performance groups are disabled in this ...

    • Email Speakers or Attendees as Editor

      From the desired event, click Editor Home Click View to the right of the Session Title Click Manage Session Speakers Click the Speaker's Tab to display the complete list. From here you can select some or all, and send a message by clicking the Send ...

    • Bulk email Speakers

      As an Administrator, you can quickly communicate with some or all speakers in your event by using the bulk messaging feature. This allows you to send important updates, reminders, or instructions without drafting individual emails for each speaker. ...