Price setup for submissions

Price setup for submissions

You can now collect payments directly within your Call for Submissions workflow.

This feature allows you to require payment before a submission is received; perfect when there’s a registration or entry fee. Instead of sending users to an external payment page, you can collect everything in one smooth process right inside the form.

Each submission phase can have its own pricing setup. Use the steps below to configure it.


Configure Submission Pricing

To begin, navigate to the Template tab in your call and click Edit next to the submission phase you want to configure. This opens the detailed configuration screen for that specific phase.

  • Go to the Template tab of your call.
  • Click Edit next to the submission phase you want to configure.
  • Scroll to the Payment Option section.
  • Select Pay & Submit as the payment mode.
  • Click the Configure button that appears.

This opens the payment configuration interface with two tabs: Settings and Discount Codes. We'll walk through each part of the Settings tab below.


Settings Tab

The Settings tab is where you define the full pricing logic for the submission phase. You’ll create pricing timeframes, associate fees with each timeframe, and set up rules for how prices apply. This gives you fine control over what submitters pay and when.


Timeframe:

Timeframes help you organize pricing over the submission period.
For example, you may want to offer an “Early Bird” price for the first week and a “Standard” price after that. Each timeframe is linked to a specific start and end date, allowing you to offer different pricing at different times.

To set this up, click Create Pricing Timeframe.

Each timeframe requires the following:
  • Name: The label for this pricing period (e.g., "Early Bird" or "Late Entry"). This is used internally for your reference.
  • Start Date & Time: The exact date and time this pricing period begins. Submitters will be charged this price starting at this time.
  • End Date & Time: The exact date and time this pricing period ends. After this time, a new timeframe (if set up) would take over.

Info
To ensure pricing transitions smoothly, end one timeframe at 11:59 PM and begin the next at 12:00 AM.


Prices:

Once you’ve defined your timeframes, you’ll create one or more pricing tiers that can be linked to those timeframes.

Click Create New Price to begin. Each price entry includes the following fields:

  • Price Title: This is an internal name for the price (e.g., "Early Bird – Member").
  • Accounting Book: Select the financial ledger or book this payment will be recorded in.
  • Payment Provider: The connected payment platform (e.g., Stripe or other integrated provider).
  • Label: This is what the user will see on the payment screen; keep it clear and concise (e.g., "Standard Entry Fee").
  • Amount: The actual amount charged for this price tier. Enter as a number with two decimal places.
    After entering your price details, click Save to apply the price.

Pricing Rules:

Rules control how prices are applied to a submission based on logic you define; whether by time, by user input, or other conditions.

Click Create New Pricing Rule. Each rule includes the following components:

  • Basic Settings: Select the product (call) and add a label for the rule.
  • Pricing Conditions: These define what triggers a specific price:
    • Timeframe: Choose a timeframe created earlier; this tells the system when this rule becomes active.
    • Variant: Coming soon; this will allow even more fine-grained control in future updates.
  • Price Effect: Define what price gets applied when the rule conditions are met:
    • Set Price: Choose from the price options you previously created.
    • Custom Code: Advanced option for dynamic pricing using formulas. You can reference variables such as:
      • params.product – the product being purchased
      • params.answersToQuestions – answers in the submission form
      • params.orderHistory – the user's previous purchases
      • params.currentOrders – any in-progress payments

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