Administrator How-to
Impexium Log In
From the provided URL select REGISTER/LOG IN from the left corner of the page Click on the provided logo **//Please note, logos will vary. Enter in your email address and password that you use to sign in with Impexium then select Login
Import Submissions via CSV
Go to Calls, and select the desired call Click the Submissions tab from the top bar Click the ellipsis button to the right, and select from the pop-up menu Import Submissions via CSV Select the Phase to import to. /*Optional. You can download a ...
Manage Authors/ Co-Authors on behalf of Submitters
As an Administrator, you can allow submitters to add co-authors by searching from the existing users or even add a new/missing user to a submission. For detailed steps on how to enable Co-Author Collaboration, go here From within a submission, you ...
Manage End-Users Drafts Submissions
Some Submitters may complete their Submissions halfway and save the remainder as a Submission Draft. As an Administrator, you can view and manage a submitter's draft submissions. If you would like to view the drafts that are currently pending in your ...
Modify Review Assignments
Sometimes it is required to un/re-assign a review, e.g. when a reviewer wants to recuse themselves, or they are unavailable and a replacement needs/ has been found. Navigate to the desired submission detail page Scroll to the Reviews section in the ...
Name Generator Field
As an Administrator, you can specify how to name or identify each received submission on a submission phase basis. From the Template tab > Submission Phase > Edit, locate the “Name Generator” section Where you can select the following options: ...
Payment Options for Submissions
You can configure to enforce that to make a submission to a specific call, a payment has to be made via a payment provider (e.g. Impexium, or Stripe) and selected product. Go to Calls, and select the desired call Click Template from the top bar On ...
Refetch Serverfields for All Submissions
As an Administrator you can re-fetch all serverfields of all submissions in a specific call, this will update said fields to their new value. Keep in mind, this change can't be undone. Go to Calls, and select the desired call Click Settings from the ...
Refresh External Data
From the Home page select Users either from the left menu or the Users tile Type in the name or email address of desired user in the search field - Please note, do not hit enter on keyboard. Select VIEW PROFILE Scroll down to select Refresh External ...
Remove Assigned Reviewers
You can remove already assigned reviewers from your submissions, either individually or in bulk. Individually: from the Submissions tab, locate the submission you would like to update and click View. In the “Reviews” section, to the right of the ...
Remove Reviewer Invite
From the desired call, click the Reviewers tab from the top bar Select some or all reviewers by checking the checkbox to left Click the Actions button Select Remove Reviewer Volunteer(s) Click Yes to complete the process Note: if the reviewer has ...
Rename a Submitter's Submission
From the Call holding the submission, go to the Submissions Tab Locate the submission to update and click View Click Revise/Edit The submission name is the first field located on the top of the submission, type the new name to use here Click Save You ...
Reset a Call
By resetting the call, you are removing/deleting all data already received at that point. All submissions and reviews are deleted, as well as any review assignment, and all messages received on the Call inbox are also deleted. Call general settings, ...
Review Privacy Settings
Oftentimes, to avoid bias, identity or certain information about the submitter should not be revealed to reviewers. You can enable/disable the following criteria on Call or Review Phase basis: Blind Review: reviewers cannot see the author of a ...
Review Scoring Method
Slayte uses a method called Weighted Average of Mapped Socores which allows the administrator to chose how much impact will a question have on the final score of the review. With this method the scores from each question are first normalized to a 0-1 ...
Save a Call Draft
While creating a Call, you can create a Draft with the progress to continue with the setup at a later time. To successfully save a draft, you are required to include at least in the “General” section (Name, description): Next, in the "Template" ...
Send Review Feedback
Navigate to the Call holding the submission you would like to send review feedback or select from the Submissions tab Click View on the Submission you would like to send review feedback Scroll down to the Review Feedback section of the submission ...
Set a Submission Count Limit
Whether you would like to increase or reduce the number of submissions allow per submitter, you can set an exact amount or a maximum number of submissions for each submitter, per submission phase basis. Go to Calls, and select the desired Call tile ...
Submissions Bulk Actions
When managing submissions, you have available several functions that can be performed in bulk to minimize time and effort. From the Submissions tab, you can select some or all submissions to work with. Once selected, the Bulk Action button will be ...
Traditional Log In
From the provided URL select REGISTER/LOG IN from the left corner of the page Type in your email address then select NEXT Type in your password then select LOGIN You will be redirected to the Home screen
Transfer a Single Submission
Navigate to the Call holding the submission you would like to transfer or select from the Submissions tab Click View on the submission you would like to transfer From the submission select TRANSFER TO ANOTHER CALL Click/Tap inside the "Select target ...
Update a Single Submission Status
As an Administrator, you can update the submission Status from within the submission details page. Click View next to the submission you would like to update Locate the System Status section. Here you will find the following status: Accept: the ...
Update Call Status
As an Administrator, you can update the call status as needed or required, which will determine the level of access to all people involved. Open When creating a Call, this is set to Open by default. In this state, the Call is open for Administrators ...
Update Outdated Contact Information in a Submission
The “Serverfield” type, has the ability to fetch profile information from the user’s Impexium Profile, and these can be automatically populated in a submission. However, when a submitter updated any contact information on their Impexium Profile, ...
Use Static Text Field to Embed PDF Instructions
Embedding PDF instructions in a document is often considered to be better than text instructions for several reasons: Visual appeal: PDF instructions can include images, graphics, and other visual aids that make them more engaging and easier to ...