Administrator How-to
Who can Submit ? - Managing submission restrictions
Administrators can control who is allowed to submit to a call by configuring restrictions in the submission phase. These settings ensure that only users who meet specific criteria are able to access and complete submissions. Restriction Types When ...
Price setup for submissions
You can now collect payments directly within your Call for Submissions workflow. This feature allows you to require payment before a submission is received; perfect when there’s a registration or entry fee. Instead of sending users to an external ...
Short Links Tracking: Configure and Monitor UTM-Enabled URLs
Admins can now generate and manage short links with built-in UTM tracking parameters to monitor engagement across campaigns; this new Short Links Tracking feature makes it easy to see exactly where clicks are coming from. By configuring a custom slug ...
Mange Submissions Views
When managing submissions during a call, the default information and columns displayed might not include all the details you need. To address this, there is a feature that allows you to configure and save distinct views tailored to your preferences. ...
Submissions Tab Functions
The Submissions tab displays all submitted and draft submissions. As an Administrator, you have several options to gather, export, manage, and view submission data. These options are available via the ellipsis button at the top-right corner: Export ...
Submitting on Behalf of Others
Admins can initiate and submit proposals on behalf of another individual. This is useful when handling submissions for invited speakers or curating sessions where the content owner is not entering the information directly. To create a submission on ...
Submission Form - Additional Forms
Use the Additional Form field type when you need someone other than the submitter, such as a reference, recommender, or outside reviewer, to fill in a separate form. The submitter will be prompted to enter the recipient's email address, and the ...
Add an Additional Phase
You can create an additional submission or review phase for an existing call when you need an extra step in your data gathering process or to accommodate a multi-phase call workflow. Structuring your phases properly ensures that participants move ...
Allow Co-Author Collaboration
The Co-Author feature allows you to associate multiple authors with a single submission. This is useful when a piece of work is created collaboratively, so that all contributing authors can be added without each person having to create their own ...
Assign Reviewers
You can assign an individual reviewer or a reviewer group to evaluate submissions in your call. Reviewer assignments can be configured during the initial call creation or after the call is already live. You can choose to allocate reviewers ...
Assign Specific Call Admins / Chair / Manager
Assigning a Specific Call Admin, Chair, or Manager allows you to delegate responsibilities for a particular call without giving the person full administrative access to all calls in the system. This is useful when different team members or committee ...
Bulk Email Reviewers
Bulk-emailing reviewers helps you coordinate deadlines, share updated rubrics or policies, welcome new volunteers, and nudge only those with outstanding work, without spamming everyone. For example, two weeks before the deadline, you might email only ...
Bulk Email Submitter(s)
Bulk-emailing submitters allows you to send important updates, deadline reminders, acceptance notifications, or other announcements to the right audience — without cluttering inboxes unnecessarily. For example, one week before the submission ...
Bulk Import Reviewers Invite
The Bulk Import Reviewers feature allows you to quickly invite multiple reviewers to a call without having to add them one by one. This is especially useful when you have a large review committee or when onboarding reviewers from an external list, ...
Call Categories
Call Categories allow you to group and organize your calls based on criteria that make sense for your organization — for example, by topic, department, year, or event type. Once categories are created, they are organized in the Calls page ...
Call Configuration: Communication Settings
Email notifications in Slayte keep participants informed about important events without requiring manual follow-up from administrators. For each call, administrators can decide whether submitters and reviewers receive emails instantly after an event ...
Call Inbox
As an Administrator, you'll have an Inbox for the call specific messages/notifications. When there's a pending/unseen message or notification, you will have a number alert next to the Inbox tab. Here you can find the following type of notifications: ...
Call Linking
When needed, you can link two or more calls to enable the transfer of submissions between them. Important: The submission form format must match exactly across all linked calls, and all calls involved must be Open/Released status to receive ...
Call Time Zone
When you create a new call, it is assigned the default Eastern Standard Time (EST) time zone. You can choose to update this in the creation flow, or you can update this setting at any time to match your local time zone or your team’s preferred time ...
Copy a Call
The Copy Call feature lets you duplicate an existing call so you can reuse its structure and settings. After copying, you can adjust titles, dates, and any other details without rebuilding from scratch. To copy an existing call you can follow these ...
Create a Call
Slayte's Calls feature allows you to collect information from users, or Submitters, for a variety of purposes. For example, you can use Calls to gather articles, proposals, or papers for an event or publication. Once submissions are received, they ...
Create a Call Report
Call Reporting can be used to maintain an overview of the current status of your Calls. Generate custom reports on Submissions Received, Submission Field Distributions, Review Score Distribution and much more. With each generated report you will have ...
Create a Query / Customize Your Interactive Spreadsheet
Customizing the view on the table component is a very powerful feature that allows you to change which columns are being displayed, and gives you access to more fields, that you can easily filter/display. For submissions, customizing the view allows ...
Create a Review Form
Reviews on Submissions can be collected when Reviewers fill in their responses on a Review Form (designed by you). Custom Review Forms can be built by adding Review Criteria and Criteria weights to calculate an overall Review Score. Review Scores ...
Create a Review Phase
This step is Optional. Once you have collected Submissions to your Call, you may want to review them to streamline the process of deciding which to Accept/Reject. The Review Phase covers the period where Reviewers will evaluate Submissions and ...
Create Custom PDF Templates for Submissions Export
As an administrator, one can specify, under the submission phase, a custom template to use and generate PDF exports of individual submissions. This is particularly useful when only specific information is needed to be included besides the default ...
Create Tag(s)
Tags are metadata assigned to submissions, that are entirely customizable! You can assign any tag to any number of submissions, and then filter for all submissions with this tag. Tags are commonly used to indicate the stage of a submission in a ...
Delete a Submission/ Review Phase
In the case, you no longer require an additional submission or a review phase, you can delete it from the call settings. Please note, any submissions or reviews received for that phase will still be listed in the submissions and reviews tab, but no ...
Delete Call
When no longer needed, you can delete a call altogether. Please note, this change is effective immediately and cannot be undone. Go to Calls, and click the call tile you want to delete Click the Settings tab, from the top bar Scroll down to the ...
E-mail Blind Copy for a Call Phase
Enable this function to blind/bcc-copy specific e-mail addresses for any event happening in a specific submission or renewal phase. You can add multiple email addresses in this field, make sure to separate each email address with a comma. Whoever ...
Edit a Live-Form
Once you start receiving Submissions, editing a form can be important to fix grammatical errors and make additional changes as needed. Once you start receiving submissions, such modifications will make existing submissions invalid. This is why Slayte ...
Edit a Submitter's Submission
Making changes to submissions may be useful for fixing grammatical errors or adjusting previously submitted information. As an administrator, you can either make changes to the submission yourself or you can Allow Users to Edit Submissions. Navigate ...
Email Submitter(s)
As an Administrator, you can communicate by sending an email to only the submitters/Authors/Co-Authors of a specific submission. Navigate to the Call holding the submission you would like to email Click View on the submission you would like to email ...
Embedding Slayte Call Forms in Impexium Sites
Slayte has the ability to integrate itself with Impexium and be embed in Impexium Sites, there’s configuration from both ends involved but very straight forward. Configuration from Slayte First, we need to identify the call form we wish to embed and ...
Enable/Disable Review Revision Notifications
As an Administrator, you can enable/disable the function for reviewers to be able to unsubscribe from revision notifications on an individual submission basis. From the Call holding the submission to update, go to Submissions Locate the submission ...
Enable/Disable Submission Withdraw
Depending on your Call requirements, as an Administrator; you can allow or restrict submitters to withdraw their submissions per submission phase basis. To do so, follow these steps: Go to Calls, and locate the desired call Click Template from the ...
Enable Call Messaging
You can enable in-app messaging between Administrators, submitters, and/or reviewers (if applicable) for a submission or review phase in specific. Go to Calls, and select the desired call Click Template from the top bar Next to the phase you want to ...
Enable Submissions Voting
Enabling voting lets you gather ratings for submissions collected on a specific call. Find the steps to follow below: From the desired call, go to the Settingstab Click Edit on the right-top corner Scroll down to locate the Voting Settings and check ...
Enable Submission Library
As an Administrator, you can enable “Submissions Library” to be able to create libraries that will include only pre-selected data for a specific Call; for all users to access these submissions from their Slayte portal. To enable this function, from ...
Export/Link submissions to an Event from a Call
All the data gather via submissions on a Call, can be exported/linked to your event to be easily used to create sessions or sub-sessions. From the desired call, click the Submission tab from the top bar Click the ellipsis button on the right top ...
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