Release Notes 05/15/2025

Release Notes 05/15/2025

This release introduces private meeting functionality, optimizes integration with Impexium, and adds key improvements to invoicing and chat interactions. Backend efficiencies and notification features enhance both user experience and system performance.


Web Fixes and Improvements

Private Meetings Feature:
The new Private Meetings feature allows any user to schedule and host ad hoc or planned group discussions directly within the platform. These meetings are independent of session programming and offer a dynamic way for attendees to connect without requiring prior relationships.

Users can initiate a private meeting from their interface by specifying a title, optional description, location (not tied to a floor plan), and scheduled time. Up to 50 participants can be invited. Once created, invitations trigger push notifications, and participants can accept to automatically join the meeting.

All private meetings are added to participants' agendas and are visually distinguished with clear labeling and color-coding. Accepted participants gain immediate access to the meeting’s built-in group chat. Both hosts and members can engage in real-time conversation, and the host can edit meeting details or invite additional participants.

Each private meeting chat includes a submenu with options to mute notifications or archive the chat. Participants may also choose to leave the meeting at any time. These controls enhance flexibility and autonomy in managing participation.

Private meetings support push notifications for both meeting invitations and new messages, ensuring timely engagement across web and mobile devices. Additionally, users are auto-joined into the group chat upon accepting an invitation, streamlining collaboration from the start.

Impexium External UUID Optimization:
A new field, externaluuid2, was introduced to reduce reliance on repeated Impexium API calls. Once stored, this identifier eliminates redundant API requests during registration syncs. The system updates the UUID appropriately when user accounts are merged in Impexium.

Invoice Payment Shortcut:
A new "Pay Invoices" button appears in the call detail view whenever there are outstanding invoices linked to that call, making payment more accessible for users.

Chat Interaction Menu:
Private meeting chats now include a submenu (ellipsis) that allows users to mute or archive the conversation, giving users more control over their chat experience.

Improved Submission Support:
Updates include the ability to refetch co-author names for submissions and proper handling of server seal fetching tied to user profiles and submissions.


Mobile Fixes and Improvements

Private Meeting Notifications:
Mobile users now receive push notifications for private meeting invites and messages, aligning the mobile experience with desktop functionality.

Staff Mode Verification:
Staff mode features were verified to remain functional and consistent, ensuring no regressions from recent interface changes.

Profile Visibility on Scan:
When users are scanned for networking purposes, their profile is displayed unless they have explicitly opted out, correcting previous behavior where profiles appeared as "Opted Out" regardless of settings.

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