Call Configuration: Communication Settings

Call Configuration: Communication Settings

Email notifications in Slayte keep participants informed about important events without requiring manual follow-up from administrators. For each call, administrators can decide whether submitters and reviewers receive emails instantly after an event occurs or disable these messages entirely.

This flexibility is useful for managing communication in different scenarios — for example, you might want instant emails during an active submission period, but disable them during testing or internal review.

Email notifications can be managed at two levels: the Call level (applies to the entire call) or the Phase level (applies to a specific submission or review phase).

Configuring Email Notifications at the Call Level

  1. Open the desired call and go to the Settings tab in the top bar.
  2. Click Edit in the upper right corner.

  3. Scroll down to the Submission Settings or Review Settings section, depending on which email notifications you want to adjust.
  4. In the Communication field, check or uncheck the box next to Enable Submitter Email Notifications or Enable Reviewer Email Notifications to turn them on or off.

  5. Click Save in the upper right corner to apply the changes.

Configuring Email Notifications at the Phase Level

To configure either Submitter or Reviewer specific notifications, you will need to select the Template tab in the top bar, then click Edit in the phase either submission or review.

Submitter Email Notifications

Submitters can receive email notifications for the following events:

  • Submission received – confirms via email that their submission was completed.
  • Submission withdrawn – informs them by email that their submission has been withdrawn from the call.
  • Submission decision – notifies them by email when their submission is accepted or rejected.
  1. Check the box for Override call configuration for this phase to set a different configuration than the one used globally for this call.
  2. As an optional feature, you can enable Email blind-copy by checking the box and entering one or more email addresses (separated by commas) to receive a copy of every email notification for this phase.
    The main recipient will not see that these additional addresses also received the email.
  3. In the Event Communication section, check or uncheck each email type to enable or disable it for this phase.
  4. For each enabled email, choose whether to:
    • Use the Default system-generated email template
    • Customize the email by clicking Add New Template or selecting an existing template from the drop-down menu.
  5. Once the configuration is completed, remember to scroll all the way to the top and click Save in the upper-right corner.

Reviewer Email Notifications

Reviewers can receive email notifications for the following events:

  • Reviewer assigned to a call – sends an email informing them they have been added as a reviewer for a specific call.
  • Submission assigned – sends an email alert when a submission has been assigned to them, whether the assignment was done automatically or manually.
The steps to enable review notifications are very similar to those of the submission's

  1. Check the box for Override call configuration for this phase to set a different configuration than the one used globally for this call.
  2. As an optional feature, you can enable Email blind-copy by checking the box and entering one or more email addresses (separated by commas) to receive a copy of every email notification for this phase.
    The main recipient will not see that these additional addresses also received the email.
  3. In the Event Communication section, check or uncheck each email type to enable or disable it for this phase.
  4. For each enabled email, choose whether to:
    • Use the Default system-generated email template
    • Customize the email by clicking Add New Template or selecting an existing template from the drop-down menu.
  5. Once the configuration is completed, remember to scroll all the way to the top and click Save in the upper-right corner.


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